Vacancy

Need Analysis for Position

UTS needs an Admin Officer to ensure the company is compliant with local, state and federal employment laws.

The Administrative Officer position is required to provide structured administrative and operational support to ensure the efficient functioning of the department. The role will enhance coordination, improve record management, and support service delivery by reducing administrative bottlenecks.

Admin Officer Competency Assessment

Minimum Requirements

1. Diploma in Business Administration, Public Administration, Management, or a related field
2. At least 2-3 years' relevant administrative experience in an office environment
3. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
4. Demonstrated experience in records management and document control
5. Good understanding of office procedures and administrative systems
6. Strong written and verbal communication skills
7. Excellent organizational and time management abilities
8. High level of attention to detail and accuracy
9. Ability to handle confidential information with discretion
10. Proven ability to work independently and as part of a team

Added Advantage

• Experience in a government or revenue services environment
• Knowledge of basic financial or procurement processes

Required Skills and Competencies

1. Technical Skills
   • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
   • Strong document and records management skills
   • Ability to prepare reports, correspondence, and presentations
   • Basic knowledge of financial and procurement processes
   • Data capturing and database management skills
2. Core Competencies
   • Excellent organizational and planning skills
   • Strong attention to detail and accuracy
   • Effective time management with the ability to meet deadlines
   • Good problem-solving and decision-making abilities
   • Ability to prioritize tasks and manage multiple responsibilities
3. Communication & Interpersonal Skills
   • Clear and professional written and verbal communication
   • Strong interpersonal skills and ability to work with diverse stakeholders
   • Ability to maintain professionalism and confidentiality
   • Good customer service orientation
4. Behavioural Competencies
   • High level of integrity and reliability
   • Ability to work independently and within a team
   • Adaptability and willingness to learn
   • Ability to work under pressure and in a fast-paced environment
   • Strong sense of accountability and responsibility

The establishment of this position will address existing gaps in administrative support, enhance workflow coordination, and ensure improved compliance with organizational procedures. Furthermore, the role will enable technical staff to focus on core functions, thereby increasing overall productivity and service delivery.

It is therefore recommended that the position be approved for recruitment, as it will add significant value to the department and support the achievement of organizational objectives.

How to apply

Interested candidates are invited to send their CV, certificates and cover letter, clearly stating the position applied for to: [email protected].

Application Deadline: 28/03/2026 @ 16h30